Working in the analogue age
Comparing analogue and digital archiving is like thinking about the typewriter and the computer. What are the results of analogue archiving? Employees spend time to go and get drawings, and then must search for them-and sometimes they're misfiled or unfiled. When the drawings are found, they can be so damaged or have deteriorated so much that they are difficult, if not impossible, to modify. With analogue archives, significant amounts of storage space are necessary. And occasionally drawings are lost to fire and floods, making the organisation liable to legal action.

 

Today's solution: Océ Scan-to-Archive
Now things are different- analogue's problems are eliminated with today's solution, Océ Scan-to-Archive. How does it work?
- Scan the drawings with super-productive Océ scanners and Océ software
- Edit and enhance the drawings, and review them
- Index the digitised drawings and add file information
- Import the documents into the digital archive

 

That's it. The analogue archive is transformed into an online database. Ready for distribution to and access by client users, re-use, web retrieval, and integration with CAD/PDM/ERP applications. A fully integrated, cost-saving, secure, easy-to-use solution.

 

Let the information flow throughout your organisation
Compared to analogue archives, the Océ Scan-to-Archive solution brings document control into a new era.
• Files can be distributed digitally, and employees can access drawings from their workstations throughout the organisation
• Multiple archives and misplaced updated versions are eliminated. This results in less searching time and increasing productivity
• Digital drawings don't get unfiled or damaged and have a 10-30 year lifespan
• Digital drawings can be confidentially scanned in-house, at your organisation's pace
• Storage space is significantly reduced
• With backup files, digital drawings decrease the risk of losing vital documents, decreasing threats of legal action and claims

 

Océ start-up support sets the pace
Océ start-up support makes the Océ Scan-to-Archive process easy to integrate, implement, and use.
• We can assess your organisation's current processes and document structures highlighting cost-saving opportunities, giving practical advice on how to digitise your analogue archive, and advise on a range of software/hardware options
• Océ can implement the scanning and archive system that works best for your company
• Océ can provide short-term training for your employees and follow-up support guaranteeing the smoothest transition towards higher organisational productivity and security From start to finish, Océ can help get on the fast track to cost-cutting digital archiving.

 

Océ software makes it happen
The fuel of the process, Oce's imaging and archiving software, makes the Scan-to-Archive engine run productively to network your organisation.

 

With its unique image processing technology, Océ Image Logic® automatically provides top quality for any document being scanned. Even when working with the most difficult originals-like blueprints, photographs, and dark copies- legibility is optimised, reproduced at maximum quality.

 

Océ View Station software enhances image quality, and performs various editing functions like deskewing, despeckling, and clean up. To speed up the process, these functions can be pre-set automatically, and large batches can be done overnight.

 

After scanning your drawings, Océ Doc Exec® EDM archiving and engineering document management software and the more extended Océ Doc Exec® Pro, enable you to review and index scanned drawings, and import the documents into the archive. Easy keyword searching, viewing and retrieval, are a mouse-click away.

 

Océ scanners get the job done
Above all, the range of Océ TDS engineering scanners offer choices- reproducing drawings or microfilm in black and white or colour. Choices for scan volume, speed, and widths from A4 to 50-inch. Choices of scanning quality to achieve optimal reproduction, whether you are working with hard-copy documents that are new or old. Flexible, cost-saving options for scanning and software that you need. Flexible purchase, leasing, and rental agreements to meet your budget and time requirements. As your organisation changes, your vital drawings can be safe, secure and under control. A leader in the field, Océ helps organisations get on the digital fast track.